The DIY Campsite is the accomodation option, and includes registration for one adult. 

The Adult Camper registration is for additonal campers, sharing accomodations (tent, RV, cabin) with someone.

Example: For a party of 4 adults, the registration should include 1 accomodation option and 3 additional adults.

In the case of bad weather (rain, snow, sleet…) the show will go on.  The beauty of camping is you can have fun and be successful in all conditions.  Fall in the mountains will provide warm days and cool evenings. Be sure to layered clothing to keep your warm at night.

Since we will be camping outside, we can’t promise that no wild animals will wander into camp.  There are known deer, racoons, snakes, possums, and of course bugs.

With large groups, animals tend to stay away, but the best way to prevent the unwanted animals is to keep the campsite clean.  Be sure to take all trash to the large trash cans, located throughout The Gathering each evening and avoid spilling/pouring food/drink on the ground to prevent bugs.

Individual campfires are allowed, but only in a self-containing firepit, that does not damage the ground.  Remember to extinguish fires at night and never leave a campfire unattended.

Firewood will not be available onsite.

Yes! The Gathering, is for everyone. Registration for kids 13 and under is $40, and includes a special kids swag bag. This year we will also have a special designed workshops for kids.

Pets are welcome at The Gathering, but we do ask they they remain on a leash at all times and not disturb other campers.

NOTE: Animals are not premitted in any cabin, house or trailer.

For your convenience, additional port-a-potties and showers will be onsite during The Gathering.  If you’re not a fan of port-a-potties or sharing, we encourage you to bring your own bathroom/shower option.  For tips on using the bathroom while camping, watch the video below.

Please note, digging of “catholes” will not be permitted during The Gathering.

All cabins and Airstreams will be equipped with WiFi, but there will be no public WiFi available.

We encourage everyone to take this time to disconnect and get to know their fellow campers.

Although a potable water source will be available at The Gathering, we do recommend that you bring a full water container.

Large trash bins will be distributed throughout the campground.  Please practice Leave No Trace during your time at The Gathering and bag/dispose of all trash.

Although electricity is available on the property, only the cabins and Airstream will have direct access to electricity. A power station will be set up for communal use.

Please plan to bring back up batteries for all electronic needs.

Food trucks will be available onsite, at an additional cost, and will serve both vegan and meat options.

If you’d like to try camp cooking throughout the weekend, we’ve offered a sample menu of some simple items to prepare.

You are required to bring everything you need to enjoy yourself and be self-sufficient.

• tent
• sleep system
• kitchen system
• food for your stay
• toiletries
• appropriate clothing for your stay 
• any medication you may need
• phone charger
• rain boots (you never know)
• sneakers
• If you are DIY camping, here is a great camping checklist from Staples InTents:

If you forget something, we encourage you to utilize your fellow campers for support and assistance first. Hendersonville, is located in a beautiful area with stores, shops and restaurants close by.

All campsites are located in an open grassy area where you will be able to park at your individual site. All campers will have ~25 sqft to setup.

Please be considerate of guests who are attending The Gathering for a quiet, natural experience. In the main camp area, radios, televisions, musical instruments and all other noise-making devices should not to be used between 10 p.m. and 7 a.m.  Nightly bonfires and socials, will be located away from the main camp area, for those who want to enjoy themselves into the night.

All guests of The Gathering will be assigned a campsite in the order they arrive and spots can not be saved, so there is no way to ensure you can camp with your friends.  If you would like to camp next to your friends, we recommend arriving together so you can park together.

Expect to enjoy yourself and have a ball!  The best part about The Gathering is you will be in a large group and among friends.

If you need assistance with what to pack, use our camping checklist to get started.

Yes, you must be in attendance at the event in order to win a raffle item.  If your name is announced as the winner of a raffle, you will have until the next raffle to claim your prize.  Any winners not present during Sunday’s raffle, will forfeit their prize.

While COVID is still a huge concern and our aim is to create a safe and enjoyable event.

On 145+ acres, there is ample room to maintain social distancing.

Sanitation and hand washing stations will be available throughout the campground for your use.

We ask that if you are sick, you please refrain from attending.

In addition, all persons handling food, will follow appropriate food hygeine.

Refund and Cancellation Policy:

• All tickets are non-refundable
• There are NO refunds if you cannot attend.
• Tickets will not be refunded due to inclement weather. Events take place rain or shine.
• Event cancellation:
  • If the event is canceled, attendees will be offered a refund or the option to transfer registration to the next event.

Although The Gathering does not have a refund policy, you can transfer your registration to another camper.  In the event that you cannot attend The Gathering, please email info@staplesintents.com to transfer your registraion to another participant.

NO. The Gathering is designed for all outdoor adventurers. The location is easily accessible off the highway and any off-road activity is optional.