Camping, Overlanding, & Lifestyle blog

Join The Gathering Team!

We are looking for volunteers to support year’s event.

Applicaitons are must be received by midnight EST, Sunday, July 30

Our mission at Staples InTents is to educate and inspire individuals to become more comfortable, confident, and curious about outdoor adventure. At The Gathering, we strive to bring a diverse group of experts to assist us with our mission. The Gathering Hendersonville by Staples InTents was specifically designed to create safe space for individuals of color to explore the outdoors and provide education about camping and overlanding.

In order to create this amazing expereince we need suport. We are looking for a team of volunteers to assist with creating an unforgettable experience at 

This year’s event will take place October 19-22 at Wag Valley Farm in Hendersonville, NC. If you are interested in assisting, please fill out the form below.

RESPONSIBILITIES: (includes, but not limited to)

  • Serve as a liaison, answering questions and supporting the campers throughout the weekend
  • Support the Camp Director & event staff as needed to ensure smooth execution of The Gathering
  • Assist with camp setup and/or breakdown (install signs, setup tents, stuff swag bags, move/install equipment & gear…)
  • Understand and support the risk management plan


  • Team player with ability to take direction and work independently
  • Comfortable spending time outdoors in various conditions
  • Comfortable starting/maintaining a campfire
  • Comfortable standing and walking outdoors for long periods of time 
  • Comfortable working in varied weather conditions (rain, heat, cold…)
  • Be able to lift or move items as needed (40 lbs max)
  • Supply transportation to and from the event
  • First Aid/CPR or Wilderness First Aid certified (Preferred, but not required)
  • Preference given to prior attendees of The Gathering


Setup Volunteers: 

Team Setup  is required to arrive by 10am on Wednesday, October 18th to support camp setup until complete (approximately 8 hours). Setup volunteer compensation include:

  • Signature t-shirt from The Gathering Hendersonville 2023
  • Special swag bag from our sponsors
  • Lunch
  • Beverages & snacks



Breakdown Volunteers: 

Team Breakdown is required to arrive by 10 am on Sunday, October 22nd and stay until breakdown is complete (approximately 6 hours). Breakdown volunteer compensation includes:


  • Signature t-shirt from The Gathering Hendersonville 2023
  • Special swag bag from our sponsors
  • Beverages & snacks

Weekend Volunteers: 

Team Weekend is required to arrive by 10 am on Thursday, October 19th and stay through 2 pm on Sunday, October 22nd (approximately 4 hours per day). Weekend volunteer compensation includes:


  • Complementary DIY camping registration for the weekend at The Gathering Hendersonville
  • Opportunity to participate in workshops & activities as schedule allows
  • Volunteer t-shirt
  • Special swag bag from our sponsors
  • Invitation to Thursday night sponsor happy hour/campfire 
  • Beverages & snacks throughout weekend
  • Lunch provide Thursday, Friday and Saturday


Through visuals and curated experiences, we increase diversity in the outdoors by educating and inspiring others to become more comfortable, confident, and curious about outdoor adventure.


© 2024 Staples InTents


  1. We aim to Educate individuals of color (IOC) about camping and travel sectors where they typically aren’t engaged 
  2. It’s our mission to inspire people to develop a healthy outdoor lifestyle and the opportunity to experience the world from a global lens
  3. We engage with individuals at all levels to foster camping interest and cultivate community